Document ManagementSOFTOLOGY Document Management is a cost effective Document Management system with minimal administration overheads. Designed to integrate seamlessly with your existing systems and legacy software, such as Sage, Sun Accounts, MS Office, Lotus Notes, CRM, Property Management and Accounting software, Softology's Document Management can be installed with a minimum of fuss, and help you get more from the investments you've already made. Softology's Document Management will not only provide you with a complete 'virtual filing cabinet', with any document instantly available with the click of a mouse, but it will also give you the functionality to harness and maximise your company's knowledge and streamline your day to day office processes. Read more about Softology's Document Management on our Why Document Management page or obtain a PDF version. Get more from your Investment
- Reduced storage space
- Better customer care
- Reduced paper and correspondence costs
- Increased staff productivity
- Time savings
Designed using Microsoft operating conventions, and with a standard Windows look and feel, the software can be tailored to mirror your existing filing system exactly. Your documents can be indexed according to your own requirements either manually or with varying levels of automation, using custom templates or by simply selecting specific folders. Increase Productivity.
Once indexed, a document becomes accessible immediately. Users can search for and view documents and folders in a number of different ways without leaving their desk. In addition each user is assigned a 'Softology in-tray' to which documents requiring consideration can be manually or automatically routed. Documents can also be printed faxed or e-mailed, composite documents created, and electronic post-it notes added. Peace of Mind.
Installation onto a Windows server is very straightforward, causing a minimum of disruption to your working environment. Softology's Document Management gives you complete control over the security and integrity of your vital documents with administrative powers over individual user permissions. A comprehensive and unalterable audit trail also takes care of any compliance issues. Disaster recovery is also straightforward. No more misplaced or lost documents.
Softology's Document Management will capture virtually any type of document. Physical documents can be scanned into the centrally secure archive using any industry standard scanner or MFD, while computer generated and native format documents can be effortlessly imported by any user with the necessary permissions, making them instantly accessible for viewing or distribution. Eliminate the 'paper-chase'.
Softology's Document Management gives you total control over your business documents. It allows the capture, scanning, storage, management and retrieval of both scanned and electronic documents to provide instant access to the important information you need, without ever having to leave your desk.